Job Call: HIFF Festival Coordinator

POSITION: HIFF Festival Coordinator

DATES: March 13th – June 16th 2017
HOURS: Part-time March – April, Full-time May – June 16th
PAY: $17/hr (7hr/day)

DEADLINE: Feb. 27th 5pm 2017

The HIFF Festival Coordinator will be responsible for overseeing and managing the planning, implementation and wrap-up of the 11th annual Halifax Independent Filmmakers Festival in June 2017. This position will work with other AFCOOP staff, HIFF Programming Committee and volunteers to produce a 4 day festival which will include screenings, receptions, installations, daytime masterclasses and one-on-one meetings between local filmmakers and guest programmers from Canadian and International festivals.


The Festival Coordinator’s role before the festival will be to create, implement and manage an overall plan for the festival. The Festival Coordinator will work with other contract staff and committees to execute this plan including: securing the main festival programming; finalizing the schedule; promoting and managing the call for entries; facilitating the jury; working with festival partners; approaching sponsors; overseeing ad sales; securing screening venue; working with the festival designer; updating the website; preparing festival marketing materials; booking travel for guest filmmakers; gathering content for the program guide; planning volunteer schedule and coordinating the creation of festival trailer and other promotional material.

During the Festival
HIFF will take place June 7th – 10th at Neptune’s Scotiabank Stage Theatre in downtown Halifax. During the festival the Festival Coordinator will be responsible for working with the venue and venue staff, managing volunteers, managing box-office and ticketing, working with technical and projection staff, overseeing the communications plan and facilitating the needs of festival guests and delegates.

Following the festival, the Festival Coordinator will be responsible for wrapping up all the festival business including payment of artist fees, return of equipment, return of print traffic materials, sponsorship thank-you’s, collecting feedback from audience and visiting guests, compiling festival numbers and completing final reports.


The ideal candidate will have the following: excellent written and verbal communication skills, the ability to work in a fast-paced, high-pressure environment, experience with festival or event coordination, proven ability to meet deadlines, experience supervising staff and the ability to multi-task. The position requires the use of the following programs (in a Mac environment): Word, Excel, WordPress, Photoshop, WildApricot, FilmFreeway, Google Drive, and various social media platforms. Familiarity with AFCOOP / HIFF and a love for cinema will be viewed favorably.


Please send your resume and cover letter to Martha Cooley as a PDF with the subject line “HIFF Festival Coordinator” on or before Feb. 27th 5pm 2017.


The Halifax Independent Filmmakers Festival (HIFF) is a boutique festival dedicated to showcasing bold, innovative film and media art from the Atlantic region and around the world. The festival includes screenings, receptions, celluloid installations, daytime masterclasses and one-on-one meetings between local filmmakers and guest programmers from Canadian and International festivals.


Established in 1974 the Atlantic Filmmakers Cooperative (AFCOOP) is a non-profit, member-run centre for the production and presentation of creative films in a collaborative, learning environment.